Inventory Coordinator & Cataloguer – London

Please email your CV and cover letter to careers@tarisio.com. Make sure to include “Inventory Coordinator – London” in the subject line of your email.

The deadline for applications is Friday July 12th and interviews will take place in the week following.

 

Position: Inventory Coordinator & Cataloguer
Reports to: General Manager & Head of Auctions
Works closely with: Head of London, Account Coordinator
Location: Marylebone, London
Contract: Full-time (40hrs per week) in-house, Permanent
Salary: £30,000 – £40,000 per annum commensurate with experience
Hours: 10am-6pm Monday-Friday (TOIL compensation for occasional evening/weekend hours)

Overview

Tarisio is the leading international venue for fine stringed instruments and bows with offices in London, Berlin and New York. We are a close-knit group of creative people and look forward to having a like-minded individual join us. This position is an ideal opportunity for a driven and highly-organised individual wishing to develop a broad skillset within a unique and exciting industry which encompasses classical music, fine art & antiquities, and auctions.

Job Role

Primarily concerned with inventory management, you will be solely responsible for the cataloguing of instruments and bows for Tarisio’s London office. This will include maintaining a watertight Goods In/Goods Out process, initial condition checks of property arriving to Tarisio, detailed cataloguing, dendrochronology, and diagnostic infra-red and ultraviolet photography to support condition reports. This role also benefits from the diverse requirements of the auction cycle, including handling pre-sale administration, responsibility for in-house shipping and packing, and answering property-specific bidder inquiries. This is a fast-paced and physically active role, so please keep this in mind when applying!

Key Responsibilities

Cataloguing

  • Detailed cataloguing of all instruments/bows and any accompanying documentation
  • Maintaining accurate and up-to-date inventory informatio
  • Identifying and reporting endangered species materials
  • Performing scanning and/or photography for dendrochronology
  • Preparing properties for auction: adjustments such as fitting chinrests, changing strings and other actions depending on experience
  • Maintain physical spaces for storage and presenting of instruments (vault and showrooms)
  • Scheduling and liaising with photographer, luthiers, and external personnel

Instrument Diagnostics

  • Preparation and digitisation of condition reports performed by in-house luthier (graphical and written)
  • Performing infra-red and ultraviolet photography to support condition reports
  • Handling administration of CT scans (off-site)
  • Opportunity, if trained, to create condition reports for auction and private sale properties (graphical and written)

Inventory Coordination

  • Responsibility over in-house shipping procedures, to ensure the safe and efficient delivery of our inventory
  • Booking shipments in compliance with domestic and international shipping/customs requirements (using couriers such as FedEx, UPS and DHL)
  • Execution of our first-class packing standards

Couriering

  • Availability to travel with hand-carried high-value inventory, mostly within Europe and to/from London, to retrieve or deliver property

Personal Specifications (desired)

  • Bachelor’s (Undergraduate) Degree or equivalent
  • Experience in an area such as art shipping, auction/arts administration and/or operations and logistics within a retail environment
  • Workshop experience as a violin- or bowmaker
  • Experience of fine art/antique handling
  • A love of music and desire to work within a creative environment
  • Excellent time management skills and attention to detail
  • Strong customer service ethics and high expectations for quality
  • Strong verbal/written communication, and interpersonal skills
  • Process-oriented and adaptable mindset
  • Ability to work with Mac systems and Google apps
  • Physical ability to help move large boxes around the office, and be on your feet for around 30% of the time
  • Strong teamwork mindset, paired with an ability to work independently

We are hard workers at Tarisio, and equally believe in the correct compensation for our employees’ efforts. Benefits include:

  • Annual Discretionary Performance Bonus Plan
  • Generous annual leave of 28 days; half day “Summer Fridays”; closed office for Christmas break

Please email your CV and cover letter to careers@tarisio.com. Make sure to include “Inventory Coordinator – London” in the subject line of your email.